Team Management

Organize students into teams and target specific classes to team members only. Perfect for A Teams, B Teams, Demo Teams, and other specialized training groups. This feature requires the Professional plan or higher.

What are Team Management?

1
Organize students by skill level or purpose
Create teams to group students with similar goals — like A Team for your top competitors, B Team for developing talent, Demo Team for performances, or Leadership Team for assistant instructors.
2
Target classes to specific teams
When creating or editing a class, you can assign one or more teams. Only students on those teams will see the class in their portal schedule and calendar feed.
3
Track team membership
Each team shows how many students are on it and which classes are targeted to that team. Students can be on multiple teams at once.
4
Plan-gated feature
Team Management are available on the Professional plan and higher. If you're on the Starter plan, you'll see an upgrade prompt when you visit the Teams page.

Creating a Team

1
Navigate to Teams
Click 'Teams' in the left sidebar to access the Teams management page.
2
Click 'Create Team'
Click the 'Create Team' button in the top right corner.
3
Enter team name
Give your team a descriptive name like 'A Team', 'B Team', 'Demo Team', 'Leadership Team', or 'Sparring Team'.
4
Choose a team color
Select a color to visually identify the team. This color will appear on team badges throughout the dashboard, student profiles, and class schedules.
5
Save the team
Click 'Save' to create the team. You can now add students and assign classes to this team.

Team color tips

Choose distinct colors for each team to make them easy to identify at a glance. Common choices: Red for A Team, Blue for B Team, Gold for Demo Team, Green for Leadership Team.

Adding Students to a Team

1
Open team detail
On the Teams page, click on a team name to open the team detail view.
2
Click 'Edit Members'
Click the 'Edit Members' button to open the member management dialog.
3
Select students
Use the checkboxes to select which students should be on this team. You can search for students by name to find them quickly.
4
Save changes
Click 'Save' to update the team membership. All selected students will now see team-targeted classes in their portal.
5
Multiple teams
Students can be on multiple teams at once. If a student is on both A Team and Demo Team, they'll see classes targeted to either team.

Targeting Classes to Teams

1
Create or edit a class
Go to Schedule > Create Class, or edit an existing class template.
2
Select teams
In the class form, find the 'Teams' section. Select one or more teams that should have access to this class.
3
Optional: Leave teams empty
If you don't select any teams, the class will be visible to all students (normal behavior). Only select teams if you want to restrict the class.
4
Save the class
Click 'Save'. The class will now only appear in the portal schedule and calendar feed for students who are on at least one of the selected teams.
5
Multiple teams per class
You can assign multiple teams to a class. For example, assign both A Team and B Team to an advanced sparring class. Any student on either team will see it.

How team filtering works

When a class has teams assigned, only students on those teams will see it in their portal schedule and calendar sync feed. If a class has no teams assigned, all students see it (default behavior). Staff always see all classes regardless of teams.

Viewing Team Information

1
Team list
The Teams page shows all your teams with their colors, member counts, and the number of classes targeted to each team.
2
Team badges on students
On the Students page and student detail pages, you'll see color-coded badges showing which teams each student is on.
3
Team badges on schedule
On the Schedule and Calendar pages, team-targeted classes show color-coded badges indicating which teams can access them.
4
Team detail view
Click on a team name to see the full list of members and which classes are assigned to that team.

Editing and Deleting Teams

1
Edit team name or color
On the Teams page, click the 'Edit' button on a team row to change its name or color. Click 'Save' to apply changes.
2
Remove students
Click on a team, then 'Edit Members', and uncheck students to remove them. Removed students will no longer see classes targeted to that team.
3
Delete a team
Click the 'Delete' button on a team row to permanently delete the team. A confirmation dialog will warn you that this action cannot be undone.
4
What happens when you delete?
Deleting a team removes all student memberships and unlinks all classes from that team. The classes themselves are not deleted — they just won't be team-targeted anymore.
5
Confirmation required
You must confirm the deletion before it takes effect. Make sure you want to permanently remove the team before confirming.

Deletion is permanent

Deleting a team cannot be undone. All student memberships will be lost, and classes will no longer be targeted to that team. If you're unsure, consider creating a new team instead and migrating students over time.

Plan upgrade required

Team Management are only available on the Professional plan or higher. If you're on the Starter plan, visit Settings to upgrade your subscription and unlock this feature.