Navigate to Schedule

Click 'Schedule' in the left sidebar to access your class management page.

Click 'Create Class'

Click the 'Create Class' button to set up a new class.

Enter class name

Give your class a descriptive name like 'Little Tigers', 'Teen Sparring', or 'Adult Beginner Fundamentals'.

Choose 'Recurring'

Make sure the 'Recurring' toggle is enabled (it is by default). This means the class repeats every week on the selected days.

Select days of the week

Check one or more days when this class occurs. For example, check both Monday and Wednesday for a class that meets twice a week.

Set time and capacity

Enter the start time, end time, and optional maximum capacity for the class.

Choose location and instructors

Select which location this class takes place at and assign one or more instructors.

Set recurrence end date (optional)

Optionally set an end date after which the system will stop generating new instances. This is useful for seasonal programs or limited-run classes.

Save class

Click 'Save' to create the class. Instances will be automatically generated for the upcoming weeks.

Click 'Create Class'

From the Schedule page, click the 'Create Class' button.

Turn off 'Recurring'

Toggle off the 'Recurring' switch. The day-of-week checkboxes will be replaced by a specific date picker.

Select the date

Choose the specific date this one-time class will take place.

Fill in class details

Enter the name, time, location, instructors, and capacity as usual.

Save

Click 'Save'. A single class instance will be created for the selected date. It will not repeat.

View weekly grid

The Schedule page displays all your classes in a weekly calendar grid, organized by day and time.

Filter by location

Use the location filter dropdown to show classes from a specific location or view all locations together.

Navigate weeks

Use the previous/next week arrows to view past or future schedules.

View class details

Click on any class block to see details including enrolled students, attendance count, and instructor.

Quick actions

From the weekly view, you can quickly mark attendance, cancel a class instance, or edit the class.

Understanding instances

Each occurrence of a class is called an 'instance'. For a class that meets Monday and Wednesday, each day is a separate instance with its own attendance record.

View instance details

Click on a specific class instance in the weekly calendar to see details for just that occurrence.

Cancel an instance

To cancel a single class (e.g., for a holiday), click the instance and select 'Cancel This Class'. Students will see it marked as cancelled and will automatically receive a Class Cancelled notification via push, email, and/or SMS based on your studio's notification channel settings.

Cancellation does not affect future weeks

Cancelling one instance does not delete the class. The class will appear again on its next scheduled day.

View attendance per instance

Each instance tracks its own attendance. Click on a class to see who checked in for that specific day.

Editing a class

To edit a class, click 'Edit' on the class card. You can choose to regenerate future instances if you change the schedule. Past instances and attendance records are preserved.

Deactivating and reactivating a class

To take a class off the schedule (e.g., for the off-season), click 'Deactivate' on the Manage Classes page. Future instances are cancelled but history is kept. Click 'Reactivate' on the same page to bring it back — upcoming instances return to the schedule automatically.

Edit class

On the Schedule page, find the class and click 'Edit' to open the class settings.

Set minimum belt rank

Use the 'Minimum Belt' dropdown to select the lowest belt rank allowed in this class (e.g., Yellow Belt for intermediate classes).

Set maximum belt rank

Optionally set a 'Maximum Belt' to create beginner-only or intermediate-only classes (e.g., max Red Belt for non-black belt students).

Enforce requirements

Students whose current belt is outside the allowed range will not be able to check in to the class at the kiosk.

Instructor override

Instructors can manually mark attendance for students regardless of belt requirements, allowing exceptions when appropriate.

Update as needed

You can change belt requirements at any time. Changes apply to future class instances immediately.

Edit class

Click 'Edit' on a class to open the class settings.

Select instructors

Use the instructor checkboxes to assign one or more staff members to this class.

Multiple instructors

You can assign multiple instructors for team-taught sessions. All assigned instructors will appear on the schedule and handouts.

Instructor permissions

Staff members can view their assigned classes and mark attendance.

Change instructors

You can reassign instructors at any time. This updates future instances but does not change past attendance records.

Instructor schedule view

Instructors can filter the schedule to see only their assigned classes for easy planning.

What is the waitlist?

When a class reaches full capacity, students can join a waitlist. They'll be automatically notified when a spot opens up.

How it works

Students are added to the waitlist in first-in, first-out (FIFO) order. When someone drops from a full class, the first student on the waitlist gets notified.

Automatic notifications

Students receive an email and push notification when a spot becomes available. They'll have a limited time to accept the spot before it's offered to the next person in line.

View waitlist

Click on a class in the schedule to see how many students are on the waitlist. You can also manually add or remove students from the waitlist.

Managing capacity

If a class consistently has a long waitlist, consider increasing the capacity or adding another session at a different time.

Waitlist reports

Track waitlist activity in Dashboard > Reports to identify which classes have the highest demand and optimize your schedule accordingly.